GOI/DOPT vide Office Memorandum No. 10/1/2013-IR dated 06-10-2015
has now prescribed the format for giving information to the applicants under the
RTI Act,2005. Accordingly, the reply should contain the following details:
“(i) RTI application number, date and date of its receipt in
the public authority.
(ii) The name, designation, official telephone number and
email ID of the CPIO.
(iii) In case the information requested for is denied,
detailed reasons for denial quoting
the relevant sections of the RTI Act should be clearly
mentioned.
(iv) In case the information pertains to other public
authority and the application is
transferred under section 6(3) of the RTI Act, details of
the public authority to
whom the application is transferred should be given.
(v) In the concluding para of the reply, it should be
clearly mentioned that the First
Appeal, if any, against the reply of the CPIO may be made to
the First Appellate
Authority within 30 days of receipt of reply of CPIO.
(vi) The name, designation, address, official telephone
number and e-mail ID of the
First Appellate Authority should also be clearly mentioned.”
Additionally, wherever the applicant has requested for
'certified copies' of the
documents or records, the CPIO should endorse on the
document "True copy of the
document/record supplied under RTI Act", sign the
document with date, above a seal
containing name of the officer, CPIO and name of public
authority; in the following format:
“True copy of the document/record supplied under RTI Act.
Sd/-
Date
(Name of the Officer)
CPIO
(Name of the Public Authority)”
It is also mentioned that, in case the documents to be
certified and supplied is large in number, information on RTI application
should be supplied by a designated PIO but the certification of the documents,
if need be, could be done by another junior gazetted officer.