GOI/DOPT vide Office Memorandum No. 10/1/2013-IR dated 06-10-2015 has now prescribed the format for giving information to the applicants under the RTI Act,2005. Accordingly, the reply should contain the following details:
“(i) RTI application number, date and date of its receipt in the public authority.
(ii) The name, designation, official telephone number and email ID of the CPIO.
(iii) In case the information requested for is denied, detailed reasons for denial quoting
the relevant sections of the RTI Act should be clearly mentioned.
(iv) In case the information pertains to other public authority and the application is
transferred under section 6(3) of the RTI Act, details of the public authority to
whom the application is transferred should be given.
(v) In the concluding para of the reply, it should be clearly mentioned that the First
Appeal, if any, against the reply of the CPIO may be made to the First Appellate
Authority within 30 days of receipt of reply of CPIO.
(vi) The name, designation, address, official telephone number and e-mail ID of the
First Appellate Authority should also be clearly mentioned.”
Additionally, wherever the applicant has requested for 'certified copies' of the
documents or records, the CPIO should endorse on the document "True copy of the
document/record supplied under RTI Act", sign the document with date, above a seal
containing name of the officer, CPIO and name of public authority; in the following format:
“True copy of the document/record supplied under RTI Act.
(Name of the Officer)
(Name of the Public Authority)”
It is also mentioned that, in case the documents to be certified and supplied is large in number, information on RTI application should be supplied by a designated PIO but the certification of the documents, if need be, could be done by another junior gazetted officer.